“Files” or “letters” form an important and integral part of the functioning of any government organization, which typically would receive and dispatch high volume of papers and files. Often, tracking or tracing a letter or a file is extremely time-consuming and tedious. The movement of a file or a letter (i.e. reference) is required to be known by all concerned. Knowledge of the exact status of the file/reference helps govt. officials as well as citizens in many ways. It helps govt. officials to expedite decision making, take reviews, focus on important categories etc. All these combined would result in better administrative efficiency and improved citizen service in long run. Thus, “Registry Management” is the backbone of the functioning of any government organization.
Salient Features
- Easy to use Registry Management & File Tracking System, with only few keystrokes for data entry at the Registry, and a single click by each recipient for “acceptance”
- Provides a simple and effective solution for efficient management of files & letters for Tracking & Pendency Monitoring
- Facilitates Citizen in knowing status of his application / file
- Web-Enabled Citizen Interfaces
- Works on RDBMS independent Three Tier Architecture
- Available in all Indian language
- Built-in “Authentication Server” (AS) helps in managing the access rights of users not only for ABM MOIS 2000Ò but also to all other application softwares. This gives the convenience of single point authentication and access rights for multiple softwares. It also allows creation of organization hierarchy, graphically to manage privileges.
- Enables users to define the organization structure, with an easy to use 'Drag & Drop' graphical user interface.
- Enables users to assign employees to various posts defined in the organisation structure.
- Additionally, it enables users to define 'Additional Charge' given to an employee.
- System definition option, enables users to describe various applications and their functions.
- Access rights definition option enables users to assign access rights to users, again with an easy to use GUI.
- Enables assigning access rights at 'Button' level on screens / forms.
- Authentication server provides the capability of 'Single Sign-On' .
- Authentication server is also capable of providing additional security with 'smart card based hardware keys'.
It builds effective Registry Management
It builds effective letter and file movement, from entry till disposal. The citizen interface of MOIS enables citizens to trace & track the movement of their letters or cases
It has a powerful search-engine which can track any letter or a case and shows its movement
It Provides ‘Pendency Monitors’ across the organization level, department level, desk level and employee level
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